Handbook and Forms

Handbook and Forms

Finance forms

Expense forms

Expense claims made against ARIES budgets are subject to this guidance as to how much is considered ‘reasonable’ to claim for various categories.

All claim forms must be completed electronically, signed, and emailed to aries.dtp@uea.ac.uk, and MUST be accompanied by all relevant receipts/tickets. When you open the expense forms below in Excel, you may need to enable macros when prompted for the form to function properly. We suggest converting the forms to PDF before submitting to ensure that details are not lost.

Well ordered claims are much appreciated (such that items listed in the expense form can easily be matched to the receipts etc provided).

UEA students should use this form [Excel file]

UEA staff should first contact ARIES at aries.dtp@uea.ac.uk to request the correct chargecode, and then claim via UBW (Guidance can be found on the UEA portal)

Everyone else should use this form [Excel file]

Financial Assistance Form

Details to follow.

Acknowledgement of funder

ARIES-funded students must acknowledge NERC and ARIES in any outputs arising from the studentship (including papers and posters, but also images, video, etc)

Acknowledgements should take the form:

 “This work was supported by the Natural Environment Research Council and the ARIES Doctoral Training Partnership [grant number NE/S007334/1]”

ARIES logos

Download the ARIES logo for use on posters, presentations, email signatures, and in videos/photos, etc, as follows:

JPG (digital only): Colour | Black

PNG (digital only): Colour | Black | White 

EPS files for printing (in Colour: RGB, CMYK or Pantone; Black; or White) are also available. Request these by emailing aries.dtp@uea.ac.uk.

NERC logos

NERC logos and guidance on their use can be downloaded from their website.

Training Needs Assessments (TNAs)

Training Needs Assessments are an essential part of an ARIES PhD and offer the chance to stop, take stock, and make plans for the coming year and beyond. We expect that ARIES students will make this assessment five times during their studentship:

Year 1 | By mid-November | ARIES Initial TNA

Year 1 | April-June* | ARIES Continuing TNA

Year 2 | April-June* | ARIES Continuing TNA

Year 3 | April-June* | ARIES Continuing TNA

Year 4 | April-June* | ARIES Continuing TNA

*The TNA should be undertaken as an integral part of formal progress review meetings, which usually take place within this time-frame. ARIES will impose an annual deadline for the return of Continuing TNA forms, usually in late June or early July, but will be flexible as far as reasonably possible for part-time students, January starters, and others who may have become ‘out of sync’ with this annual cycle for other reasons.

ARIES students are required to submit written work as required by their department of registration, even if this is optional, and will be asked to confirm this submission as part of the TNA process.

Training Needs Assessment (TNA) downloads

Forms should be completed in conference with your supervisor, and emailed to aries.dtp@uea.ac.uk.

ARIES Initial TNA Form 2019-20 [docx]

ARIES Continuing TNA 2019-20 [docx]

If you require forms in a different file format, please email aries.dtp@uea.ac.uk to request them.

Annual Reports

Each year we file a report to NERC, and to ensure that we report as fully as possible, we will ask our students for information about their activities in the last 12 months. This request will usually be made via an online form, sent out in June or July each year.